Terms and Conditions

Privacy Notice for Job Applicants

What does Everise do with your personal data:

Who and what is this notice for?

This notice applies to the personal data of our job applicants (“you”, or “your”). This notice explains what types of personal data are gathered from you, how the personal data is used, and with whom the personal data is shared. It also sets out your rights in relation to your personal data.

Who controls your personal data?

EVERISE HOLDINGS PTE. LTD. (EVERISE) and its affiliated companies are the controllers of your personal data and are therefore responsible for processing it in accordance with the law.

What personal data do we collect from you and why?

We collect your personal data whenever you submit, enter, encode, or provide your job applicant information sheet or curriculum vitae (“Documents”) to us for talent screening, compensation and benefits, training, and employment processing.

In this respect, we use your personal data for the following purposes:

• To evaluate if your qualifications meet the minimum requirements of a job vacancy;
• To screen and filter job applicants for recruitment process;
• To ensure that we have an organized tracking system of job applicants in our database;
• To manage all other activities for job application for audit;
• To meet our legal and compliance obligations (e.g., record retention, exercise or defend legal claims, respond to government or court process or inquiries);
• To manage our risks, as deemed appropriate;
• To achieve our business and operational goals;
• To implement business continuity and recovery procedures (e.g. emergency situations, disaster response);
• To resolve or aid in administrative investigations (e.g. detect fraud or misrepresentations);

For such purposes, we collect the following categories of personal and sensitive personal data through submitted Documents:

• Name; contact information (including home and work address; home and work telephone numbers; mobile telephone numbers; web address data; instant messenger data; home and work email address); marital status; ethnicity; citizenship information; visa information; national and governmental identification information; drivers’ license information; passport information; banking details; military service information; religion information; birth date and birth place; gender; disability information; employee identification information; education, language(s) and special competencies; certification information; probation period and employment duration information; job or position title; business title; job type or code; business site; company, supervisory, cost center and region affiliation; work schedule and status (full-time or part-time, regular or temporary); compensation and related information (including pay type and information regarding raises and salary adjustments); payroll information; allowance, bonus, commission and stock plan information; leave of absence information; employment history; work experience information; information on internal project appointments; accomplishment information; training and development information; award information; membership information.
• Related person’s data: Name and contact information of dependents or beneficiaries (including home address; home and work telephone numbers; mobile telephone numbers); date of birth; gender; emergency contacts; beneficiary information; dependent information).

Where do we get your personal data?

The personal data is collected through:

• Social Media public platforms such as but not limited to Linkedin, Facebook and job boards such as Jobstreet, BossJob or through employee and non-employee referral;
• Physical submission of Documents on-site;
• Digital copies sent to Everise business emails;

How long is personal data kept?

If you have been successfully employed, Everise shall retain your Documents for a period of 10 years. Except, if you are in the Philippines, the retention period is 4 years from date of resignation or separation or 6 months if your application was not further processed for employment. Unless, when otherwise requested by enforcement authorities and / or Everise Legal Department, in cases where personal data show possible policy violation, criminal activity or incidents that require investigation.

What are your rights to your personal data?

• Right to be informed. You have the right to be informed that your personal data will be, are being or were collected and processed by Everise.
• Right to access. You may contact us to get confirmation that we are processing your personal data and request that we provide you with a written description of information that we have about you as well as the purpose for holding or processing them.
• Right to withdraw consent. In case our processing is based on consent, you may withdraw the consent at any time by contacting us. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
• Right to rectification. You have the right to have inaccurate or incomplete personal data we store about you rectified or completed. If such personal data has been disclosed to a third party in accordance with this privacy notice, then we shall also ask them to rectify or update your personal data.
• Right to object. In case our processing is based on our legitimate interest to run, maintain and develop our business, you have the right to object at any time to our processing. We shall then no longer process your personal data unless there are other compelling legitimate grounds for our processing that override your interests, rights and freedoms or for legal claims or obligations.
• Right to data portability. You have the right to receive your personal data from us in a structured, commonly used and machine-readable format and to independently transmit those data to a third party, in case our processing is based on your consent and carried out by automated means.
• Right to erasure. You have the right to have personal data we process about you erased from our systems if the personal data are no longer necessary for the purposes specified in this Privacy Notice. Upon your request, we will also erase data when you withdraw your consent or objects to our processing, unless we have a legitimate ground to not erase the data. We may not immediately be able to erase all residual copies from our servers and backup systems after the active data have been erased. Such copies shall be erased as soon as reasonably possible.

To exercise any of the above-mentioned rights, you may send us a letter or email to the address set out below under “Any questions or concerns?”, including the following information: name, address, phone number, email address and a copy of a valid proof of identity. We may request additional information necessary to confirm your identity. We may also reject requests that are unreasonably repetitive, excessive or manifestly unfounded.

How is your personal data protected?

We implement and maintain reasonable and appropriate technical and organizational security measures to protect the personal data we process, from unauthorized access, alteration, disclosure, loss or destruction. To keep your personal data secure, we have implemented the following security measures:

• Secure operating environments. We store your data in secure operating environments and only accessible to Everise employees, agents and contractors on a need-to-know basis. Everise also follows generally accepted industry standards in this respect.
• Encryption. We use industry-standard encryption to provide protection for information that is transmitted to us or at rest.
• Prior authentication for IT access and access to premises. We require our employees and contractors to verify their identity (e.g. through login ID and badges) before they can access IT resources and business premises to prevent unauthorized access.
• Audit. We audit the application of our security measures and ask third party experts to review our security controls against international standards to help us further improve our security level.

Should despite of our security measures, a security breach occur that is likely to result in a risk to your privacy, we will inform you and other affected parties, as well as relevant authorities, when required by applicable data protection law, about the security breach as soon as reasonably possible.

Who receives my data?

We only share personal data within Everise, if and as far as necessary, for the purposes specified in this Privacy Notice. Any Everise employee processing personal data is bound to confidentiality under their employment contracts.

We do not usually share personal data with any third party outside of our organization unless one of the following circumstances applies:

• When it is necessary for the purposes. We may share personal data with third parties to the extent that the access (through you) foresees or requires such disclosure, and your personal data was submitted for such purpose. We may furthermore share personal data with our parent company and affiliated companies and other service providers that support us in the realization of the purposes specified in this Privacy Notice, such as, by performing data hosting, background checks services, data analytics, and implementation of access control systems.
• When required by law or for legal reasons. We may share personal data with third parties if we have good-faith belief that their access to and use of the personal data is necessary: (a) to meet any applicable law and/or court order, (b) to detect, prevent or otherwise address fraud, security or technical issues, and/or (c) to protect the interests, properties or safety of us, our employees, clients and guests, or the public, in accordance with the law. We will notify you about such disclosure, as far as reasonably possible.
• In relation to corporate restructuring. If we are in a process of merger, acquisition or asset sale, we may transfer personal data to the involved third party. We continue to ensure the confidentiality of all personal data.
• Upon your consent. We may share personal data with third parties for reasons other than the above-mentioned if we obtained your explicit consent to do so. You have the right to withdraw this consent at any time.

Any third party who may come in contact with your personal data is obliged to keep and treat your personal data confidential.

What about updates to this notice?

We may update this notice from time to time in response to changing legal, technical, organizational, or business developments. You can see when it was last updated by checking the revision history at the title page.

Any questions or concerns?

If you have any questions about your rights or concerning data privacy or you want to let us know about our Site/marketing permissions, please contact us:

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